- If your name differs from your submitted citizenship document (ex. Marriage), you may have to provide a poof of name change (ex. state filed documents -official name change, marriage license, unexpired passport, unexpired military ID (front and back copy)
Existing Qualified Certification Card
- 8(a) Program Participant
- Most recent annual review letter OR firms in their first program year may submit their initial approval letter
- TPC-Certified
- Certificate from one of the four SBA approved third party certifying organizations
- CVE-Certified
- Certification letter from Department of Veterans Affairs’ Center for Verification and Evaluation
Firms that do not have these certifications will respond NO to questions within this section and will be advanced to the next card
Ownership Card
Firm Ownership
- Trust agreement if a trust currently holds the qualifying individual’s ownership interest
- Letter of explanation for any executory agreements
Business Structure - Corporation
- Articles of Incorporation – Signed, dated, and reflecting state filing seal for the domestically filed state
- Firms operating in another state should submit foreign filing documentation for that state and certificate of good standing from the original domestic state
- Name of Business
- Name of stockholder
- Date of issuance
- Number of shares issued
- Stock Certificate Number (if applicable)
- Date of transfer/cancellation
- Who were the shares transferred to?
- How many shares transferred
- Total outstanding shares
- If the Bylaws are not signed, Meeting minutes adopting and accepting the Bylaws to include all amendments must be provided
- Shareholder agreements may be accepted in lieu of corporate bylaws pursuant to the laws of the state where the firm is registered
- Meeting minutes - Most recent meeting minutes (signed and dated) noting the election of the officers and directors
- Joint Venture agreements, if applicable
- Buy/Sale agreements, if applicable
- Stock ledger should reflect changes executed from this agreement
Business Structure - Limited Liability Company (LLC)
- Fully executed Operating Agreement and any amendments
- Articles of Organization and any amendments, signed, dated, and reflecting state filing seal
- Firms operating in another state should submit foreign filing documentation for that state and certificate of good standing from the original domestic state
- Joint Venture agreements, if applicable
- Buy/Sale agreements, if applicable
Business Structure - Partnership
- Partnership Agreement and any amendments
- DBA (Doing Business As) or Trade Name Certificate reflecting state filing seal, if applicable
Business Structure - Sole Proprietorship
- DBA (Doing Business As) or Trade Name Certificate reflecting state filing seal, if applicable
Control Card
- Résumé – listing current ownership roles/title and duties, as well as details on prior work experience should include position/title, company name, duties
- Letter of Explanation, if needed
- Technical licenses, if applicable
Individual Contributor Card
- Firm owner questionnaires need to be completed:
- Highest officer owner (financial section is required for EDWOSB applicants)
- Additional firm owners (financial section is required for EDWOSB applicants who comprise 51% ownership interest)
- Spouse, if applicable (only for EDWOSB applicants)
- Current Board Members that are listed in bylaws, operating agreement, and/or meeting minutes
Please Note: Per 13 CFR § 127.304(b), SBA may request additional information or clarification of information contained in an application or document submission at any time.
Economically Disadvantaged Women-Owned Small Business (EDWOSB) Checklist
Qualifying individual(s) include one or more women whose ownership interest(s) equal or exceed 51%
- Active registration in the System for Award Management for the firm, available at SAM.gov (Note: The firm’s UEI and EIN, and MPIN must exactly match SAM registration)
Note: SAM.gov registrations should be for the purposes of "All Awards" and not limited to "Loans and Grants"
SBA Basic Eligibility Card
- Legible proof of U.S. citizenship (i.e., state-issued birth certificate, certificate of naturalization, or an unexpired passport) for qualifying individual(s)
- If your name differs from your submitted citizenship document (ex. Marriage), you may have to provide a poof of name change (ex. state filed documents -official name change, marriage license, unexpired passport, unexpired military ID (front and back copy)
Ownership Card
Firm Ownership
- Trust agreement if a trust currently holds the qualifying individual’s ownership interest
- Letter of explanation for any executory agreements
Business Structure - Corporation
- Articles of Incorporation – Signed, dated, and reflecting state filing seal for the domestically filed state
- Firms operating in another state should submit foreign filing documentation for that state and certificate of good standing from the original domestic state
- Name of Business
- Name of stockholder
- Date of issuance
- Number of shares issued
- Stock Certificate Number (if applicable)
- Date of transfer/cancellation
- Who were the shares transferred to?
- How many shares transferred
- Total outstanding shares
- If the Bylaws are not signed, Meeting minutes adopting and accepting the Bylaws to include all amendments must be provided
- Shareholder agreements may be accepted in lieu of corporate bylaws pursuant to the laws of the state where the firm is registered
- Meeting minutes - Most recent meeting minutes (signed and dated) noting the election of the officers and directors
- Joint Venture agreements, if applicable
- Buy/Sale agreements, if applicable
- Stock ledger should reflect changes executed from this agreement
Business Structure - Limited Liability Company (LLC)
- Fully executed Operating Agreement and any amendments
- Articles of Organization and any amendments, signed, dated, and reflecting state filing seal
- Firms operating in another state should submit foreign filing documentation for that state and certificate of good standing from the original domestic state
- Joint Venture agreements, if applicable
- Buy/Sale agreements, if applicable
Business Structure - Partnership
- Partnership Agreement and any amendments
- DBA (Doing Business As) or Trade Name Certificate reflecting state filing seal, if applicable
Business Structure - Sole Proprietorship
- DBA (Doing Business As) or Trade Name Certificate reflecting state filing seal, if applicable
Control Card
- Résumé – listing current ownership roles/title and duties, as well as details on prior work experience should include position/title, company name, duties
- Letter of Explanation, if needed
- Technical licenses, if applicable
Economic Disadvantage Card
- EDWOSB applicants are REQUIRED to submit the following:
- Three years of personal tax returns and all schedules
- Three years of business tax returns and all schedules, dependent upon on the number of years in business
- Three years of W-2s, 1099s, or a letter of explanation of the source of income reflected on their personal tax return equal to the total wages for each specific tax year
- Non-filers – An IRS Verification of Nonfiling Letter (VNF) for any year which taxes have not been filed
Individual Contributor Card
- Firm owner questionnaires need to be completed:
- Highest officer owner (financial section is required for EDWOSB applicants)
- Additional firm owners (financial section is required for EDWOSB applicants who comprise 51% ownership interest)
- Spouse, if applicable (only for EDWOSB applicants)
- Current Board Members that are listed in bylaws, operating agreement, and/or meeting minutes
Financial Data section
Personal Financial Information – Required for each woman claiming economic disadvantage and for each woman’s spouse. Married individuals should report financial data in accordance with ownership proportions for assets and liabilities.
- EDWOSB applicants are REQUIRED to submit the following:
- Three years of personal tax returns and all schedules, separate filings for married couple require personal tax returns from both individuals
- Three years of business tax returns and all schedules, dependent upon on the number of years in business
- Three years of W-2s, 1099s, or a letter of explanation of the source of impacted reflected on their personal tax return
- Non-filers – An IRS Verification of Nonfiling Letter (VNF) for any year which taxes have not been filed
Please Note: Per 13 CFR § 127.304(b), SBA may request additional information or clarification of information contained in an application or document submission at any time.
