The term E-Transcript refers to any transcript that is delivered to the recipient in an electronic format instead of being printed and mailed to the recipient. The availability of specific E-Transcript delivery options depends on the individual institution. This means that some institutions may offer one or more options for delivering your transcript electronically and other institutions may not offer any electronic options.
This option, when presented on the order screen, means that the school from which you are ordering your transcript is capable of delivering transcripts in a PDF file format and the school you have selected to receive the transcript is participating in the Parchment and is able to receive PDF transcripts electronically from us.
This option, when presented on the screen, means that your transcript will be created as a PDF document and we will then notify the intended recipient that it is ready to be downloaded. This method is generally used when you have designated an individual or other non-educational institution who is not a participant in our network as the recipient.
This option represents one of the fastest methods for delivering your transcript to the receiving institution. Using this option normally means that once the sending school has completed the processing of your order, it will be delivered much faster to the receiving institution. In addition, we will send you an email confirming the delivery so you will know immediately that your transcript has been received. With traditional “First-Class Mail”, there is no way to confirm that your transcript has been received.
Normally the receiving institution must still do additional work on your information before it actually appears in their student records system. For this reason, you might call the admissions office and they may still respond that your transcript is not in their system. However, if we have sent you an email acknowledgment, then you can rely on the fact that your transcript is in the possession of the receiving institution but possibly still being processed. Your email acknowledgment from us is similar to a delivery confirmation from the U.S. Post Office on an Express Mail or Priority Mail package. It is also like confirming delivery of a FedEx or UPS package by tracking it online.
Once your order is entered into our system, any of the following situations could be affecting the delivery of your transcript:
The 3rd party PDF is encrypted for security purposes. The encryption cannot be removed. When submitting the PDF to an application service, not all services will allow for an encrypted PDF to be uploaded. In this circumstance the PDF would need to be printed, scanned, and then uploaded to the application service. PDF transcripts viewed electronically are recognized as official documents. A printed copy of a PDF Transcript will be considered “unofficial” and will display the words “PRINTED COPY” on all pages of the PDF.
You may check the status of your order by going to Parchment Order Tracking and clicking the “Check the Status of My Order” link. You will need your original order number as well as the Student ID number or Social Security number that you entered on your order.
Transcript Type | Transcript Fee per transcript | Printing Fee per transcript | Shipping Fee per recipient |
---|---|---|---|
PDF Delivered to Recipient | $11 | – | – |
PDF Delivered to College/University | $11 | – | – |
PDF Downloaded by Third-Party | $11 | – | – |
Printed – 1st Class Mail | $11 | $2.40 | $0 |
Printed – FedEx to 48 states | $11 | $2.40 | $23 |
Printed – FedEx to Alaska/Hawaii | $11 | $2.40 | $30 |
Printed – FedEx International | $11 | $2.40 | $53 |
No. This service has been discontinued on all three campuses. By using the Parchment online ordering system, which operates 24/7, it will actually be faster to order, pay, and now track delivery of your transcript order using Parchment’s online ordering service. This not only provides faster service to you, but allows us to provision transcripts while all three campus registration teams are currently not in the office and working in a telework environment.
Varies based on quarter & how quickly grades are received & how quickly the GARS office is able to process grades & degree applications.
This information is explained on the UW Grading system webpage
Students can choose to order their complete academic history or, if they attended as an undergraduate & as a graduate level/professional student, a record that lists only the graduate/professional level coursework.
Holds may be placed by the office of Community Standards and Student Conduct and the University Registrar, but will not be placed for financial debts owed to the University. Check Log into MyUW for information on individual holds.